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2014 Exhibit Showcase

                                                                                                 CONTRACT FOR EXHIBIT SPACE
                                                                                                      Crowne Plaza Baton Rouge, LA
                                                                                                       February 26, 27 and 28, 2014

This CONTRACT AND AGREEMENT, for the 2014 exhibit spaces dated the ______ day of ________________ between the Police Jury Association of Louisiana, Inc. located in Baton Rouge, Louisiana, referred to herein as "Association” and ____________________________________ called herein "Exhibitor” consists of the following terms and conditions:

EXHIBIT SPACE INSIDE (Non-Corner)- $600.00
The Association will provide an 8’x10’ suitably draped space located in a non-corner booth furnished with skirted table, two chairs, waste basket and an expertly lettered identification sign 7”x40” with COMPANY INFORMATION as you submitted and printed below, will be provided (black letters on white stock, no logo). Sign information must be provided when you return this contract form.

EXHIBIT SPACE INSIDE (Corner)- $750.00
The Association will provide an 8’x10’ suitably draped space located on a corner booth furnished with skirted table, two chairs, waste basket and an expertly lettered identification sign 7”x40” with COMPANY INFORMATION as you submitted and printed below, will be provided (black letters on white stock, no logo). Sign information must be provided when you return this contract form.

EXHIBIT SPACE OUTSIDE- $100.00
There is space outside the Crowne Plaza for large equipment (no steel tracks or cleats). This space is available only to those exhibitors who have rented inside space. To assure space, this contract, plus payment in full, must be received no later than January 20, 2014.

UTILIZATION OF EXHIBIT SPACE:
Exhibitors will be expected to utilize good taste with no patently offensive materials displayed. At its sole discretion, the PJAL reserves the right to revoke an exhibitor’s right to occupy exhibit space. If the PJAL elects to revoke an exhibitor’s right to occupy, the PJAL shall provide a pro-rata refund to the exhibitor.

EXHIBIT SET UP AND DISMANTLING:
Set-up time will be from 11:00 p.m.-2:00 p.m. on Wednesday, February 26th. Dismantling of exhibits cannot start until 1:00 p.m on Thursday, February 27th. We encourage you to stay until the end of the exhibit period for a drawing for a free booth at next year’s convention! (Must be present to win.)

EXHIBIT VIEWING HOURS:
Doors open to viewers at 2:00 p.m. for the first time on Wednesday, February 26th. Booths should be manned at that time and remain active (while viewing is open) until closing time on Thursday at 1:00 p.m. On Wednesday, registration will be held in close proximity to exhibit booths to encourage more viewers of your booths. On Thursday, beginning at 7:00 a.m., Coffee & Refreshments will be served inside the exhibit hall to encourage more participants to view your booths.

COST:
Inside, non-corner, booths rent for $600.00. Inside corner booths rent for $750.00. If outside space is needed, it is available for an additional charge of $100.00. Inside space must be purchased if outside space is desired. Exhibitors will receive tickets for all events, name identification cards and two programs for each booth rented.

BOOTH SPACE RESERVATIONS:
Available on a first come first served basis. Your selection will be confirmed upon receipt of contract AND payment. If contract is sent without payment NO BOOTH WILL BE HELD. The Association will in all instances try to avoid side by side placement of competing products or services. If you do not receive follow-up correspondence from Sunny St. Romain, please contact her via email sunny@lpgov.org to ensure receipt of your contract and payment. The Association reserves the right to reject any application for booth space reservation.

INDEMNIFICATION AND INSURANCE:
Exhibitor agrees to be subject to and bound by all of the terms and provisions of the lease agreement by and between the Association and the Crowne Plaza. The Exhibitor further expressly agrees to indemnify and hold harmless the Police Jury Association of Louisiana, Inc., and its officers, directors, managers, members, employees and agents from any and all claims for injuries, to or the death of , any or all persons whomsoever or damage to, or destruction of, any and all property to whomsoever belonging in any way occasioned by EXHIBITOR’S utilization of the space herein rented to EXHIBITOR, including but not limited to damage to, or destruction of, EXHIBITOR’S goods while in transit to or from said space. NOTWITHSTANDING that said injuries, deaths, damages, destruction were caused or contributed to by the sole or contributing negligence of any one or more of the aforesaid indemnities. EXHIBITOR further expressly agrees to furnish the Police Jury Association of Louisiana, Inc., by not later than thirty (30) days prior to the date on which the space herein rented is to be occupied by EXHIBITOR, multiperil policy in the amount of $500,000 or certificate of insurance reflecting such coverage in a from satisfactory to the Association.

CANCELLATIONS:
Exhibit booth cancellations for refunds must be made prior to February 1, 2014.

DEADLINE:
THE DEADLINE FOR BOOTH ACQUISITION AND PAYMENT IS FEBRUARY 1, 2014.

AGREEMENT:
The EXHIBITOR hereby agrees to contract for (______) indoor non-corner booth(s) as specified at a cost of $600.00 each.

The EXHIBITOR hereby agrees to contract for (______) indoor corner booth(s) as specified at a cost of $750.00 each

The EXHIBITOR hereby agrees to contract for outside space for $100.00 extra ______YES or _______ NO

TOTAL: $_______________________

Booth # Requests (Please go to www.lpgov.org’s events page and view current available booths before making your selection):

1st Choice: __________2nd Choice__________3rd Choice__________4th Choice__________

*YOUR COMPANY NAME WILL BE PRINTED ON EXHIBIT BOOTH SIGN AS FOLLOWS:*

Name of Business________________________________________________________

Nature of Business_______________________________________________________

Our Check #___________________in the amount of $______________ is enclosed.

COMPANY ATTENDEES
(Please list 2 per day. If more attendee name badges are needed, please email the list of names to sunny@lpgov.org):

1._____________________________ 2.___________________________

3._____________________________ 4.___________________________


AUTHORIZED BY:
___________________________________________________________________
(Name)
___________________________________________________________________
(Address)
___________________________________________________________________
(City) (State) (Zip)
_________________________________ __________________________________
(Phone) (Fax) ___________________________________________________________________
(Email Address)--you will receive email notification upon receipt of payment and contract

*Please make a copy of this contract for your records and return to Sunny St. Romain via
Email: sunny@lpgov.org
Mail: Police Jury Association of Louisiana Attn: Sunny St. Romain 707 North 7th Street Baton Rouge, LA 70802-5327
Or Fax: 225-336-1344

For questions, contact Exhibit Coordinator Sunny St. Romain via email any day (sunny@lpgov.org) or phone Tuesday-Thursday (225-603-9919). (Email is preferred method.)


Date:  Wednesday, February 26, 2014 - Thursday, February 27, 2014
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